What's your Microsoft Outlook contact list looking like these days? For many busy business owners, their email contacts list is jumbled and unorganized, making it difficult to do something simple like locate needed information. Here are a few tips to help you better organize your Outlook contacts so that you can quickly find what you're looking for.
They say that variety is the spice of life, and it turns out that organizing your contact list in a variety of ways is the best way to locate the information you need. Three of the most common ways to organize your Outlook contact list are:
Shuffle Through Your Contacts
Sometimes, it's difficult to locate a contact because you may not remember their name or another important detail. By switching up and organizing your contact list by the information that you do remember, you will be able to quickly locate the contact. Here's how:
You can now shuffle through your options and view them alphabetically. If you would like to organize your contacts by category, click the Categories column.
Change Name Formats
If your contact list is full of names that use different formats, it could make for a very unorganized list, even if the list is alphabetized. Try changing the contact list by the format. To do this:
Change an Individual Contact Format
It's pretty annoying when you have to manually search for your contact because you can't quickly find what you're looking for on your list. Once you find it, it will be worth your while to take the time and edit the individual contact so that you can quickly retrieve it for next time. To do this:
By taking advantage of these three easy organizational tips for Microsoft Outlook, your contact list will look exactly the way you want it to and you will be able to retrieve needed contact information like a pro. For more technology tips and Microsoft Office best practices, call The Connection, Inc at (732) 291-5938.
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